Employee Scheduler – employee and resource planning system
Replace Excel planning files with a smarter employee scheduling system
Short introduction
Many companies still plan employee allocation in Excel. That often leads to version chaos, limited visibility, higher risk of data loss, and inefficient coordination.
Employee Scheduler was built to centralize planning and make it easier to manage who is assigned, where, when, and to what project. In addition to employee scheduling, the solution also supports separate schedulers for housing and fleet management.
Key value for clients
- Move away from Excel – keep planning data in one centralized system.
- Gain better visibility – employees, projects, statuses, houses, and cars in one platform.
- Improve data security – data is stored in Azure SQL, not scattered across files.
- Plan faster – the Gantt-style scheduler provides a clear timeline view.
- Filter with precision – quickly find employees by status, country, client, project, tags, and employee type.
- Support better decisions – Dashboard and Project View give management a clearer view of workload and allocation.
Main features
1. Gantt employee scheduler
The core screen allows planners to create and manage employee assignments to projects and statuses on a timeline. This is especially useful for companies that need to allocate people weeks or months ahead.
2. Management dashboard
The Dashboard provides an instant overview of key planning data. This helps managers spot imbalances, monitor utilization, and make decisions faster.
3. Housing scheduler
The housing scheduler gives a clear overview of which employees are assigned to which accommodation and for what period. This is highly relevant for businesses managing travel, relocation, site work, or cross-border projects.
4. Fleet scheduler
The fleet scheduler helps allocate employees to cars and car seats/places. It improves transport planning visibility and helps avoid confusion when coordinating team mobility.
5. Project View
The Project View screen shows how many employees are assigned to each project over time.
6. Customizable master data and CRUD lists
The system includes customizable lists that can be adapted to the client’s needs: employees, statuses, countries, projects, clients, houses, cars, tags.
This makes the solution flexible and practical for real operational environments.
7. Tags and smarter filtering
Tags add strong business value because employees can be filtered not only by basic fields, but also by: certificates, language skills, competencies, special characteristics or qualifications.
8. Own vs subcontractor employees
The solution differentiates between Own and Subcontractor employees through a dedicated filter. This gives companies a clearer picture of internal and external resource allocation.
Who is it for?
This solution is a strong fit for companies that:
- allocate employees across projects,
- manage mobile or temporary teams,
- need visibility into housing and vehicle assignments,
- work with both internal staff and subcontractors,
- want to replace Excel-based planning with a more robust solution.
Looking for a similar solution?
Get in touch – we can demo the solution and propose an implementation plan.
